Boardroom and Conference Tables

Buying Guide for Boardroom Tables

Choosing the right conference table is crucial for creating a productive and professional meeting space. This buying guide will help you navigate through the key factors to consider when purchasing a conference table that suits your specific needs.

Boardroom Tables By Size

Choosing the right conference table size is essential for optimizing the functionality and flow of your meeting space.

Small conference tables, typically seating 4 to 8 individuals, are ideal for compact meeting rooms or collaborative workspaces. They promote a more intimate setting, encouraging close interaction and focused discussions.

On the other hand, large conference tables, accommodating 10 or more participants, are suited for spacious boardrooms or conference halls. These tables exude a sense of authority and are excellent for presentations, workshops, and larger group discussions.

Selecting the appropriate size ensures that your conference table complements the dimensions of the room, allowing for comfortable seating arrangements and unimpeded movement.

Small Conference Tables

Small conference tables are designed to make the most of limited space while maintaining an inviting and collaborative atmosphere. These tables typically range from 6 to 8 feet in length, accommodating 4 to 8 individuals comfortably. Their compact size is perfect for small meeting rooms, huddle spaces, or breakout areas. Despite their smaller footprint, they often feature integrated power outlets and cable management solutions to facilitate modern technology usage.

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Large Conference Tables

Large conference tables are designed to command attention and accommodate a significant number of participants. Ranging from 10 feet and beyond, these tables are the centerpiece of spacious boardrooms, conference halls, or executive meeting spaces. Their impressive size conveys authority and is well-suited for high-profile presentations, negotiations, and strategic planning sessions. 

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Conference Table Size & Seating Chart

Selecting the right size conference table isn’t just about how big the room is — it’s also about how many people you need to seat comfortably. A good rule of thumb is to allow 30–36 inches of table space per person, which ensures everyone has enough room to work, write, or use a laptop without feeling cramped.

Below is a quick seating guide to help you match table length with capacity:

Key Considerations:

• Room Dimensions: Always leave at least 3–4 feet of clearance around the table for chairs and movement.
• Future Growth: If your team is expanding, consider sizing up to avoid replacing your table too soon.
• Technology Needs: Larger tables often benefit from integrated power modules, cable management, and video conferencing compatibility.

Meeting Room Tables by Shape

The shape of a conference table plays a significant role in dictating the dynamics of a meeting. Each shape offers a distinct setting, influencing communication and collaboration. 

Rectangular Conference Tables

Rectangular conference tables are the quintessential choice for formal boardrooms and meeting spaces. Their clean lines and balanced proportions create an organized environment, conducive to focused discussions and presentations.

These tables are available in various sizes, accommodating small teams or larger groups, making them versatile for a range of meeting scenarios.

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Round Conference Tables & Boardroom Tables

Round conference tables are designed to foster inclusivity and collaboration. Their circular shape eliminates hierarchy, ensuring that every participant has an equal presence and voice.

This layout encourages open dialogue and facilitates natural eye contact, making it an excellent choice for brainstorming sessions, team-building activities, and creative workshops.

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Racetrack Conference Tables & Boardroom Tables

Racetrack conference tables offer a versatile and adaptable solution for meeting spaces. Combining the structure of a rectangular table with the curves of an oval, they strike a balance between formality and intimacy. This design allows for ample workspace while providing a more inclusive setting compared to a traditional rectangular table.

Racetrack tables are ideal for multi-purpose rooms or environments where meetings vary in size and purpose.

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Boat Shaped Conference Tables

Boat-shaped conference tables exude a sense of elegance and sophistication, making them a popular choice for executive boardrooms and high-profile meetings. Their graceful curves create a distinctive visual appeal while providing ample workspace for productive discussions.

Boat-shaped tables blend the formality of a rectangular table with the intimacy of an oval, striking a perfect balance for executive-level interactions.

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Boardroom Tables by Material

The choice of material for a conference table impacts its aesthetic appeal, durability, and maintenance requirements. Different materials convey distinct styles and serve varying purposes.

Wood Meeting Room Tables

Wood conference tables exude a timeless and sophisticated aesthetic that complements a wide range of environments. They are available in various types of wood, including oak, cherry, walnut, and maple, each with its distinctive grain pattern and coloration. This diversity allows for customization to match the existing decor or create a unique focal point in the room. 

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Laminate Boardroom Tables

Laminate conference tables are a practical and budget-friendly choice for meeting spaces. They are constructed using a composite material with a laminate surface that mimics the appearance of wood, stone, or other natural materials. This allows for a wide range of finishes and patterns, providing ample design flexibility to suit various aesthetics.

Laminate tables are highly durable and resistant to scratches, stains, and general wear and tear, making them ideal for high-traffic areas.

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Modern & Stylish Conference Tables

While traditional wood and laminate conference tables remain popular, many modern offices are embracing contemporary designs that reflect their brand identity and culture. Choosing a stylish conference table can set the tone for collaboration, creativity, and professionalism in your meeting space.

Glass Conference Tables

Glass-topped conference tables project a sleek, modern aesthetic and create a feeling of openness. They’re ideal for design studios, marketing firms, and creative agencies where visual appeal is as important as function. Many options feature tempered or frosted glass combined with metal bases for durability and sophistication.

Metal Frame Conference Tables

Metal frame designs bring an industrial, minimalist look to boardrooms. Steel or aluminum bases provide durability while supporting a variety of surfaces, from wood veneers to composite tops. These tables fit especially well in modern offices with exposed brick, open ceilings, or loft-style layouts.

Mixed-Material Boardroom Tables

Mixed-material designs combine wood, laminate, glass, and metal for a balanced look that feels both warm and contemporary. For example, a wood surface with brushed steel legs offers executive elegance with a modern twist. These designs are versatile and can be tailored to fit traditional boardrooms or trend-forward office spaces.

Design Trends in Conference Tables

• Thin profiles and clean lines → replacing bulky, traditional styles.
• Integrated technology → hidden power modules and wireless charging built directly into the table.
• Neutral tones and natural finishes → light oak, matte black, and whitewashed surfaces are trending in modern interiors.
• Sustainability → eco-friendly and recycled materials are increasingly popular for businesses prioritizing green initiatives.

Conference Tables with Special Features

Conference tables with special features are designed to enhance functionality and adapt to modern meeting demands. They offer unique solutions to make your meetings more efficient and productive.

Power Ready Conference Tables (with USB, HDMI, and Power Outlets)

Power ready conference tables are equipped with integrated electrical outlets, USB ports, and data connectivity. This feature eliminates the need for unsightly extension cords and power strips, providing a clean and organized workspace.

With power ready tables, participants can conveniently charge their devices, ensuring that meetings run smoothly without interruptions.

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Standing Boardroom Tables & Conference Tables

Standing conference tables are designed to promote a more dynamic and health-conscious meeting environment. They allow participants to alternate between sitting and standing positions, reducing sedentary behavior and promoting better posture.

Standing tables encourage increased energy and engagement during meetings, leading to more productive discussions and brainstorming sessions.

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Modular Boardroom Tables

Modular conference tables offer flexibility and adaptability to changing meeting needs. These tables are designed with interchangeable components, allowing you to customize the layout to suit different meeting sizes and styles.

Whether you need a compact arrangement for a small team meeting or a larger setup for presentations or workshops, modular tables can be easily configured to accommodate your specific requirements.

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Conference Tables for Technology & Video Meetings

Today’s meetings often involve hybrid setups, video calls, and multiple devices. A conference table designed with technology in mind ensures smooth communication and collaboration whether participants are in the room or dialing in remotely.

Video Conferencing–Optimized Designs

Tables with racetrack, boat, or V-shapes work especially well for video meetings because they provide better sightlines for cameras. This ensures every participant is visible on-screen, improving the overall experience for remote attendees.

Integrated Connectivity

Many modern conference tables now include HDMI ports, USB hubs, and power modules built into the surface. This reduces cable clutter, keeps devices charged, and allows seamless screen sharing.

Cable Management Solutions

For tech-heavy boardrooms, concealed cable troughs or flip-top panels help maintain a clean, professional appearance. These features make it easier to connect laptops, projectors, and conference call equipment without messy cords.

Key Benefits for Businesses

• Professional Presentation: No visible wires or improvisation with extension cords.
• Productivity: Meetings run smoothly with easy access to power and data connections.
• Collaboration: Designed for both in-person and remote participants, supporting hybrid workflows.

Folding & Portable Conference Tables

For offices that need flexibility, folding and portable conference tables are a smart solution. These tables can be set up, stored, or moved with ease, making them ideal for training rooms, classrooms, or multi-purpose spaces.

Lightweight yet durable, many options feature locking casters and folding mechanisms for quick transitions between layouts. Despite their portability, they still provide a professional look suitable for client meetings and team sessions.

Price & Value Guide for Boardroom Tables

Conference tables come in a wide range of price points, and understanding the differences helps you match your purchase to your budget and expectations. The right choice balances cost, durability, and design.

Budget-Friendly Conference Tables

• Typical Price Range: $300–$1,000
• Materials: Laminate, lightweight composites
• Best For: Startups, small offices, or high-traffic spaces where durability and easy maintenance matter more than executive aesthetics.
• Pros: Affordable, versatile finishes, scratch and stain resistant.
• Cons: Less premium look and feel compared to veneer or solid wood.

Mid-Range Conference Tables

• Typical Price Range: $1,000–$3,000
• Materials: Wood veneer, mixed materials (wood + metal)
• Best For: Growing businesses or professional offices that want a polished look without going custom.
• Pros: Executive style, good balance of quality and cost.
• Cons: Requires light maintenance to preserve finish.

Premium & Executive Conference Tables

• Typical Price Range: $3,000+
• Materials: Solid wood, custom finishes, glass, or high-end modular/powered tables
• Best For: Executive boardrooms, client-facing spaces, and companies wanting a showpiece centerpiece.
• Pros: Timeless style, durable craftsmanship, often customizable with power/data integration.
• Cons: Higher upfront investment, longer lead times for custom builds.

Maintenance & Durability Tips: How to Care for Boardroom Tables

A boardroom table is an investment, and proper care ensures it remains both functional and visually appealing for years. Different materials require different approaches:

Wood Conference Table Care

• Durability: Strong and timeless, but more susceptible to scratches, dents, and fading.
• Care: Use polish or furniture oil every few months, protect from direct sunlight, and avoid placing hot drinks or heavy objects directly on the surface. Always use coasters and mats.

Laminate Conference Table Care

• Durability: Highly resistant to scratches, stains, and heat, making them ideal for high-traffic areas.
• Care: Simple to maintain — wipe with a damp cloth and mild cleaner. Avoid abrasive pads or strong chemicals, which can dull the finish.

Glass Conference Table Care

• Durability: Visually striking, though prone to fingerprints and edge chips if not handled carefully.
• Care: Use a streak-free glass cleaner and soft cloth. Check periodically for chips and cracks around the edges to maintain safety.

General Longevity Tips

• Keep at least 3–4 feet of clearance around the table to prevent chairs from hitting edges.
• Use cable management solutions with power-ready tables to reduce wear from cords and devices.
• For standing or modular tables, check locks, joints, and casters regularly to ensure stability.

Frequently Asked Questions: Boardroom & Conference Tables

When it comes time to purchase a boardroom or conference table, there are many factors to consider. Not only is it important to find a style and size that fit the space, job, and employees, but it’s also crucial to choose a table that is both functional and durable.

By taking the time to conduct thorough research before making a purchase, you can ensure that you’re investing in a table that continues to meet your needs for years to come. Even better, you maximize your chances of finding the perfect conference room desk, and at a price that doesn’t bust the budget.

1.) What Shape of Conference Table Should I Choose?

If you want to maximize your surface operating space, narrow boardroom tables are best; these tend to be rectangular in shape. If you’re looking to modernize your space and make a statement, consider boat shaped and elliptical conference tables.

2.) What Size Conference Room Table Do I Need?

To determine the best size conference table for your space, you first need to determine two factors:

• How many guests do you want to accommodate?
• What are the dimensions of your room?

We advise our clients to allow for approximately 3-feet of usable surface area for each visitor that you wish to accommodate. For example, a 12-person conference table should be 15-feet in length.

This provides 3 feet of space for 5 guests on either side of the table. The remaining two employees would be comfortably accommodated at either end of the long conference table.

3.) How Wide is a Typical Conference Table?

It can vary, but conference tables tend to range from 36 inches to 72 inches in width. This provides the recommended 3-feet of operating space for those who sit on the ends of your table.

4.) What Style of Conference Table is Best for My Office?

Conference table styles have come a long way since their inception. While traditional wood conference tables will always have their place in law offices and accounting firms, modern conference tables, with power and USB ports, are the new standard.

If you’re looking to utilize your space for training in addition to meetings, then consider a modular conference table. These configurations are a great way to maximize square footage and operational functionality.

5.) How Do I Choose a Boardroom Table?

Choose your conference table based on the following criteria:

1. The number of guests you’re looking to host
2. Surface power needs
3. Project completion timeline
4. Budget

6.) How Long Does it take to Ship a Conference Table?

If you select a conference tables that is made-to-order with custom power options, it can take up to 8-10 weeks to manufacture. On the other hand, a quick-ship conference table can be delivered in approximately 1-2 weeks.

7.) Is it Difficult to Assemble a Boardroom Conference Table?

Generally, no. While assembly is typically required, it isn’t very difficult to assemble even a big conference room table. For 2-3 people, the assembly process should take approximately 45-60 minutes with basic hand tools.

However, if your conference table has custom power ports, you may need the assistance of an IT specialist.

Upgrade Your Boardroom Furniture with OfficeAnything.com

At OfficeAnything.com, we know our customers, and we recognize what they deserve. That’s why we offer free shipping on all boardroom tables!

Strategize, socialize, make battle plans, form alliances, secure your treasure, and expand your kingdom around our sturdy, ready-for-action boardroom tables. To find the perfect surface for your boardroom, reach out to our team today.